Senior Administrative Assistant Jobs in Boston MA | Life Sciences,Other,Professional Job Recruiters

Senior Administrative Assistant

Boston, MA

Posted: 06/02/23 Category: Life Sciences, Other, Professional Job Number: 16918

Job Description

Position: Senior Administrative Assistant
Location: Boston, MA - Hybrid (3 days onsite)
Job Type: Contract
Duration: 12 months
General/Position Summary 
The Senior Administrative Assistant provides experienced office/business support to a department. The Senior Administrative Assistant generally reports directly to a(n) Country Manager, Executive Director or Vice President-level manager.

Key Duties & Responsibilities
  • Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering and "day-of" logistical and administrative support
  • Serves as a departmental resource for our Client’s internal technologies (i.e; Procurement, SharePoint, Concur, VLearn, etc.)
  • Coordinates activities between departments and/or outside parties
  • Exchanges and integrates information from stakeholders into departmental reports
  • Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel
  • Based on established departmental procedures, prioritizes and addresses requests for appointments, e-mails and telephone calls; directly handles most requests but routes complex or unusual problems to more senior personnel
  • Coordinates and helps prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute- or note-taking and assembling/editing PowerPoint presentations
  • Processes group purchase orders, invoices, and contracts
  • Assists with visitor registration, including pre-registering and escorting visitors
  • Assists with the onboarding of new personnel into the department

Required Education Level
  • Typically requires high school or secondary school education

Required Experience
  • Typically requires 2 years of administrative experience, or the equivalent combination of education and experience

Required Knowledge/Skills
  • Established knowledge of Microsoft Office products
  • Developed time management skills and organizational skills to prioritize work and/or multi-task
  • Keen attention to detail
  • Discretion to handle sensitive and confidential correspondence

Queen Consulting Group is an equal opportunity employer. Our goal is to promote an environment that helps our employees and clients appreciate the benefits that diversity provides.

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Chelsea Calvanese
Recruiting Delivery Lead

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