Boston,
MA
02210
US
Posted: 06/02/23
2022-07-07
2023-07-02
Category: Life Sciences, Other, Professional
Job Number: 16918
Job Description
Position: Senior Administrative Assistant
Location: Boston, MA - Hybrid (3 days onsite)
Job Type: Contract
Duration: 12 months
General/Position Summary
The Senior Administrative Assistant provides experienced office/business support to a department. The Senior Administrative Assistant generally reports directly to a(n) Country Manager, Executive Director or Vice President-level manager.
Key Duties & Responsibilities
- Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering and "day-of" logistical and administrative support
- Serves as a departmental resource for our Client’s internal technologies (i.e; Procurement, SharePoint, Concur, VLearn, etc.)
- Coordinates activities between departments and/or outside parties
- Exchanges and integrates information from stakeholders into departmental reports
- Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel
- Based on established departmental procedures, prioritizes and addresses requests for appointments, e-mails and telephone calls; directly handles most requests but routes complex or unusual problems to more senior personnel
- Coordinates and helps prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute- or note-taking and assembling/editing PowerPoint presentations
- Processes group purchase orders, invoices, and contracts
- Assists with visitor registration, including pre-registering and escorting visitors
- Assists with the onboarding of new personnel into the department
Required Education Level
- Typically requires high school or secondary school education
Required Experience
- Typically requires 2 years of administrative experience, or the equivalent combination of education and experience
Required Knowledge/Skills
- Established knowledge of Microsoft Office products
- Developed time management skills and organizational skills to prioritize work and/or multi-task
- Keen attention to detail
- Discretion to handle sensitive and confidential correspondence
Queen Consulting Group is an equal opportunity employer. Our goal is to promote an environment that helps our employees and clients appreciate the benefits that diversity provides.
Meet Your Recruiter
Chelsea Calvanese
Recruiting Delivery Lead
